Archives Model of the Transparency and Access to Public Information Network (RTA)

Beatriz Franco Espiño y Ricard Pérez Alcázar (Coord.)

03/2015

Publicaciones EUROsociAL

Documentos de Trabajo

30

Guías y Manuales

Inglés

Institucionalidad Democrática

gestión documental; acceso a la información; redes institucionales; lucha contra la corrupción; transparencia; gestión de archivos; metodologías

This publication is part of a project for creating the Records Management and
Archives Administration Model (known by its Spanish acronym MGD) developed within the framework of the Latin American Transparency and Access to Public Information Network (Red de Transparencia y Acceso a la Información Pública de América Latina, RTA).
This model seeks to contribute to proper implementation of management
systems for records and thereby create conditions that enable and facilitate
the development of records management as one of the basic foundations for the implementation of laws on transparency and access to public information. It is therefore essential to ensure that the records and archives management policy
is consistent with policies on access to public information, transparency, open government and open data.
Implementation of this model will result in the unification and standardisation of records and archives management processes that guarantee and contribute to the proper creation, processing, conservation, access to and control of records.
The model aims to reflect and respect at all times the diversity of national and
regional archival policies, whilst its implementation also seeks to strengthen the effective exercise of the right to information as an essential tool for providing
access to civil and political rights and duties, human rights, and the right to
historical memory. It is also intended to serve as an essential tool for ensuring implementation of the transparency policies of the Public Administration in
Latin America.
Therefore, the documents that make up the model provide a methodology for the implementation of a records and archives management system through technical recommendations, as well as defining the intended outcomes, always with due regard for the rules, legislation and regulations in force in the respective national legal systems. The model is made up of one framework document, 8 implementation guides,
26 guidelines, and 3 annexes (Glossary, Self-Evaluation Questionnaire, and Diagnostic Report: results of the questionnaires), all of which can be found on the Transparency and Access to Public Information Network website.